⚠️ LEGAL / GOVERNANCE CONTENT — REQUIRES REBUILD AND HUMAN SIGN-OFF — The source school's legal entity, ownership, parent bodies, fee and refund terms do not transfer. This document is a structural skeleton: every bracketed fact must be supplied and approved by Al Fajer Private School and its counsel before adoption.
The source document was the policy of the source school's governing board. The identity, name, and structure of AFS's governing body have not been carried over; they appear throughout as [NEEDS AFS INPUT: AFS governance structure] placeholders to be completed before adoption.
DOCUMENT CONTROL
| Policy Reference | AFS-POL-04 (proposed scheme — see _ADAPTATION_NOTES.md) [NEEDS AFS INPUT: confirm policy-numbering scheme] |
| Date Adopted | [NEEDS AFS INPUT] |
| Last Review Date | [NEEDS AFS INPUT] |
| Next Scheduled Revision (yearly) | [NEEDS AFS INPUT] |
| Version | Author | Date | Changes |
|---|---|---|---|
| 0.1 | [NEEDS AFS INPUT: policy owner] | [NEEDS AFS INPUT] | Adapted for Al Fajer Private School (KG1 – Grade 6, American curriculum) from the source policy |
Table of Contents
- School Legal Status
- The School's Guiding Statements
- Governance and Management, including Host Country Government Relations
- Community Involvement in Decision-Making
- Staff Involvement in Decision-Making
- Student Involvement in Decision-Making
- Non-Discrimination
- School Sections and Levels of Instruction
- The Responsibilities of the Principal
- Policy Groups
- The School Day
- Appendix A – Terms and Conditions of Admission (Checklist)
1.0 School Legal Status
1.1 Al Fajer Private School is a school licensed by the Ministry of Education in the Kingdom of Bahrain. It is operated under [NEEDS AFS INPUT: AFS's legal owning entity, its legal form (the School is a non-profit institution), and its commercial/legal registration number].
1.2 The School operates under the laws of Bahrain under [NEEDS AFS INPUT: the charter, statutes, or founding instruments approved by the Ministry of Education under which AFS operates].
1.3 Responsibility to finance, establish, organize, and maintain the School rests with [NEEDS AFS INPUT: the body charged with financing and maintaining the School].
1.4 The authority to develop policy and to make regulations for the transaction of school business, and for the orderly administration of the affairs of the School, is conferred on [NEEDS AFS INPUT: AFS governance structure — the governing body and the Principal's delegated authority].
1.5 Governance of the School is the responsibility of [NEEDS AFS INPUT: AFS's governing body — name and composition].
1.6 The School is registered with the Bahrain Ministry of Education under [NEEDS AFS INPUT: AFS's Ministry of Education registration and any other official registration numbers].
2.0 The School's Guiding Statements
2.1 School Aims — [NEEDS AFS INPUT: AFS's official aims — see the Statement of School Aims & Ethos Policy, which carries the adapted guiding statements]
2.2 Vision — [NEEDS AFS INPUT: AFS's official vision statement — the wording published on the School's website is itself pending confirmation by the school]
2.3 Mission — [NEEDS AFS INPUT: AFS's official mission statement]
2.4 Values — the School's published values are: loyalty and integrity; intellect, optimism, and creativity. [NEEDS AFS INPUT: confirm the official wording of the School's values]
3.0 Governance and Management, including Host Country Government Relations
3.1 Al Fajer Private School is owned and managed by [NEEDS AFS INPUT: AFS ownership and management structure].
3.2 The Principal manages the School on a day-to-day basis with the school leadership team, in accordance with the procedures, policies, and budgets set by [NEEDS AFS INPUT: the body that sets AFS's procedures, policies, and budgets].
3.3 The Principal reports to [NEEDS AFS INPUT: the person or body to whom the Principal reports, and the reporting frequency].
3.4 The School is accountable to [NEEDS AFS INPUT: AFS's governing body] for its performance and quality in the following ways (mechanisms retained from the source policy as a template):
- 3.4.1 Formal appraisal of the Principal conducted by [NEEDS AFS INPUT: who appraises the Principal] at the beginning of the academic year, including a mid-cycle and end-of-year review, during which all aspects of school performance are reviewed.
- 3.4.2 Through the provision of a formal termly reporting mechanism to [NEEDS AFS INPUT: recipient body] that requires the inclusion of evidence of students' achievement and teachers' performance.
- 3.4.3 At [NEEDS AFS INPUT: governance meeting frequency] meetings of the governing body, the Principal provides a report on academic progress and associated matters.
- 3.4.4 At school leadership team meetings, reports are tabled to the Principal in the areas of human resources, finances, student enrollment, curriculum and assessment developments, and general administrative and infrastructure matters.
3.5 The School is bound by its responsibilities to the Bahrain Ministry of Education and [NEEDS AFS INPUT: confirm the quality-assurance/inspection body applicable to AFS] to uphold its legal and ethical commitments to the school community. In this regard, AFS maintains comprehensive policies in all areas of its operation.
3.6 Host Country Government Relations
- 3.6.1 It is the School's policy to maintain and develop excellent relations with government authorities and agencies.
- 3.6.2 It is the School's policy to foster positive relations with the Ministry of Education, and also with other Bahrain schools and universities, in order to ensure that the students of AFS will benefit as much as possible from the educational and cultural resources of the community they live in.
- 3.6.3 In turn, the School and its students should contribute as much as feasible to the community through educational and cultural programs and exchanges.
- 3.6.4 As far as AFS is subject to them, the requirements of Bahrain laws will be observed.
- 3.6.5 All AFS employees are expected to follow the laws of Bahrain.
4.0 Community Involvement in Decision-Making
4.1 The School views parents as stakeholders and encourages them to express ideas, concerns, and suggestions about the School through the appropriate channels (see the Parent Complaints Policy).
4.2 Parental engagement groups — [NEEDS AFS INPUT: AFS's actual parent bodies, if any]. The source school operated two parent bodies; that two-body structure is retained as a template:
- 4.2.1 A Parent Community Group (PCG) — a volunteer group focused on community and charitable engagement.
- 4.2.2 A Parent Advisory Group (PAG) — an elected advisory group contributing parental advice on medium- and long-term strategy.
4.3 The Parent Community Group (template) has three key functions: to act as an initial point of contact for parents new to the School; to propose, organize, and facilitate community and charitable events; and to enrich the spirit of the school community through annual community events. The School maintains an account on behalf of the group.
4.4 The Parent Advisory Group (template) provides professional and parental advice regarding the longer-term development of the School, reviews sections of the School's strategic development plan, advises on specific projects, acts as parental representative on matters relating to inspection, and [NEEDS AFS INPUT: confirm whether any AFS parent body holds a consultation or approval role regarding fees and income].
4.5 The full template constitutions for both bodies are maintained in the Parental Engagement Groups Constitutions Policy (AFS-POL-22). The source document reproduced the constitutions in this policy as well; that duplication has been removed in adaptation.
5.0 Staff Involvement in Decision-Making
5.1 It is the policy of [NEEDS AFS INPUT: AFS's governing body] to encourage staff participation in decision-making for the School.
5.2 Such participation shall include, as appropriate, involvement in:
- 5.2.1 Policy development
- 5.2.2 Administrative rules development
- 5.2.3 Budget planning
- 5.2.4 Facilities planning
5.3 In the development of regulations and arrangements for the operation of the School, the Principal shall include at the planning stage, whenever feasible, those employees who will be affected by such provisions.
5.4 The professional staff shall be given full opportunity and encouragement to contribute to curriculum development and to the development of policies and regulations pertaining to the instructional program.
5.5 The Principal shall develop channels of communication across the whole School to allow for the ready communication of staff ideas and feelings regarding the operation of the School.
5.6 The Principal shall endeavor to ensure that [NEEDS AFS INPUT: AFS's governing body] is presented with a balanced reflection of staff views.
5.7 Regular staff wellbeing surveys are conducted to provide staff with a voice in decision-making. [NEEDS AFS INPUT: confirm AFS's staff-voice mechanisms]
6.0 Student Involvement in Decision-Making
6.1 Students — as individuals and as members of the school community — should have opportunities to take responsibility for their own learning.
6.2 Learning to participate constructively in group decision-making is an important part of growing up; therefore, students should be encouraged, in keeping with their age and level of maturity, to take part in the development of educational activities and routines that affect them.
6.3 In general, such participation is best channeled through class or school organizations, such as age-appropriate student representative councils, which offer early practice in self-government and serve as forums for the expression of student ideas.
6.4 Students have the opportunity to elect their class representatives each year. [NEEDS AFS INPUT: confirm AFS's student-voice structures for KG1 – Grade 6]
6.5 The school leadership team will consider student opinions in decision-making that directly affects student programs, activities, privileges, and responsibilities.
7.0 Non-Discrimination
7.1 Al Fajer Private School is committed to an inclusive policy, which recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect among its members; and encourages each individual to strive to reach his or her own potential.
7.2 In line with the school ethos, AFS seeks to develop and nurture diversity and believes that diversity among its many members strengthens the School, stimulates creativity, promotes the exchange of ideas, and enriches school life.
7.3 AFS views, evaluates, and treats all persons solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.
7.4 Therefore, no person in the School shall be discriminated against on the basis of [NEEDS AFS INPUT: protected-grounds list — to be defined by AFS with counsel, consistent with Bahraini law; the source school's list has not been carried over].
7.5 It is stipulated, however, that this policy does not preclude any policy, program, or activity that has as its aim the improvement of conditions for particular individuals or groups. For example, a program of learning support, or a program to support children with language or cultural challenges, shall not be considered "discriminatory" under the terms of this policy.
7.6 The letter and spirit of applicable law shall be carefully observed, enforced, and supported, so that all members of the school community may work together in an atmosphere of tolerance and respect for individual differences.
7.7 The policy of non-discrimination shall prevail in all matters, including, inter alia:
- 7.7.1 Instruction and program placement
- 7.7.2 Choice of instructional materials
- 7.7.3 Provision of guidance and counseling
- 7.7.4 Matters pertaining to community relations
7.8 The distribution of any materials promoting discriminatory views is prohibited, whether inside the School or on school grounds.
8.0 School Sections and Levels of Instruction
8.1 The School provides education for students from KG1 (entry from 2 years 9 months) through Grade 6.
8.2 The School is divided into instructional sections:
- 8.2.1 Kindergarten (KG1 – KG3)
- 8.2.2 Grades 1 – 3
- 8.2.3 Grades 4 – 6
8.3 The Principal has overall responsibility for managing the School. [NEEDS AFS INPUT: AFS's leadership structure below the Principal — whether management of each section is delegated to section/phase leaders, and to whom]
8.4 In the absence of the Principal, [NEEDS AFS INPUT: the designated senior leader] assumes overall management responsibility for the School.
9.0 The Responsibilities of the Principal
9.1 [NEEDS AFS INPUT: the appointing authority] shall appoint a Principal for [NEEDS AFS INPUT: contract term arrangements]. The contract may be renewed at the discretion of [NEEDS AFS INPUT: renewing authority].
9.2 In the event that any vacancy occurs in the office of the Principal, [NEEDS AFS INPUT: responsible body] shall promptly fill such vacancy.
9.3 The Principal shall have responsibility for the management of the School, subject to the policies of [NEEDS AFS INPUT: AFS's governing body].
9.4 The Principal shall receive such remuneration as [NEEDS AFS INPUT: responsible body] shall determine.
9.5 The Principal shall be responsible for the administrative and academic functions of operating the School in accordance with the policies set down in this document.
9.6 The duties of the Principal shall be clearly defined by [NEEDS AFS INPUT: responsible body].
9.7 The Principal's individual accountability to members or committees of the governing body shall be defined by [NEEDS AFS INPUT: AFS governance structure].
9.8 Qualifications of the Principal
- 9.8.1 The Principal shall be a person of educational attainment with suitable qualifications, of good character and executive ability.
10.0 Policy Groups
10.1 The Principal is the leader of the School, with responsibility for managing the School under the policies of [NEEDS AFS INPUT: AFS's governing body].
10.2 The operation and management of a complex, modern school needs the collective input of many staff members.
10.3 Therefore, the school leadership team shall act in an advisory capacity to the Principal.
10.4 The school leadership team provides a valuable management forum to share information and benefit from group thinking. However, [NEEDS AFS INPUT: AFS's governing body] and the Principal have overall responsibility for the management and the policies of the School.
10.5 The members of the school leadership team include the positions designated as management positions on the School's organizational chart. [NEEDS AFS INPUT: AFS's school leadership team composition/organizational chart — the source school's role roster has not been carried over]
11.0 The School Day
11.1 The school leadership team shall arrange and schedule the school day to maximum benefit for its educational delivery. The school week runs Sunday – Thursday.
11.2 Variations in the daily schedule may be arranged to enable individual students or groups of students to receive special instruction.
11.3 [NEEDS AFS INPUT: AFS's school-day schedule — start time, lesson start and end times, and after-school activity hours]
11.4 Each school section has a staff briefing once per week. [NEEDS AFS INPUT: confirm AFS's staff-briefing arrangements]
11.5 The approximate hours of instruction during each school day: [NEEDS AFS INPUT].
11.6 During the Holy Month of Ramadan, the School may adjust hours of instruction as appropriate.
11.7 During the academic year, the School is required to provide [NEEDS AFS INPUT: confirm the Ministry of Education's required number of instructional days — the source policy stated 180 instructional days; verify this requirement as it applies to AFS] instructional days.
12.0 Appendix A – Terms and Conditions of Admission (Checklist)
The source school's Terms and Conditions do not transfer. The clause headings below are retained as a checklist of the terms Al Fajer Private School must define, with counsel, before adoption. No figures, percentages, deadlines, surcharge rates, or penalty amounts from the source document have been carried over. Once defined, these Terms and Conditions are the ones referenced by the School Admissions Policy (AFS-POL-03).
1. Payment of Deposit — [NEEDS AFS INPUT: whether a deposit is required to reserve a place, its amount, payment/clearing timelines, and responsibility for bank charges]
2. Payment of Fees — [NEEDS AFS INPUT: which fees are due before enrollment and their due dates. The published 2026/27 fee schedule lists a BD 200 non-refundable registration fee for new students and tuition on a three-term structure; counsel must integrate the official schedule here]
- 2a. Late payment — [NEEDS AFS INPUT: late-payment penalties and consequences, including whether overdue fees affect a student's enrollment, and any discount forfeiture]
- 2b. Instalments — [NEEDS AFS INPUT: instalment options, any service charge, accepted payment instruments, and approval process]
- 2c. Dishonored payments — [NEEDS AFS INPUT: charges and handling for returned checks or failed payments]
- 2d. Discounts — [NEEDS AFS INPUT: sibling or other discounts and their conditions — the published fee schedule's termly payment plan (with a discount on the final term) should be reflected here]
- 2e. Payment methods — [NEEDS AFS INPUT: accepted payment methods, payee name, payment locations, and transaction-reference requirements]
- 2f. Invoicing — [NEEDS AFS INPUT: when invoices are issued, duplicate-invoice procedure, and whether non-receipt excuses late payment]
- 2g. Liability for fees — [NEEDS AFS INPUT: who is contractually liable for fees (parents/guardians) and the School's debt-recovery terms]
3. Other Charges — [NEEDS AFS INPUT: the list of separately payable charges (e.g., specific school outings, trips, extracurricular activities) and how they are notified]
4. Refund Policy — [NEEDS AFS INPUT: refund eligibility and exclusions, the request procedure and form, deadlines relative to term start, any cancellation fee, refund method and processing time, third-party refund rules, and force-majeure terms]
5. Term Deferral — [NEEDS AFS INPUT: deferral application process, deadlines, any deferral fee, and the effect of deferral on refunds]
6. Withdrawal Notice — [NEEDS AFS INPUT: the required notice period for withdrawal and any fees in lieu of notice]
7. Student Audio-Visual / Images — [NEEDS AFS INPUT: image-consent terms — the source school's assumed-consent clause has not been carried over; AFS's terms must align with the Taking, Storing and Using Images Policy and Bahrain's Personal Data Protection Law (PDPL)]
8. Attendance — [NEEDS AFS INPUT: any attendance-related enrollment conditions] (see the Attendance & Punctuality Policy).
9. Conditions of Offer — [NEEDS AFS INPUT: conditions attached to the offer of a place, e.g., regarding applications to other schools]
10. Personal Conduct — students are expected to behave responsibly and to act within the moral and legal norms of society, whether on school premises or otherwise (see the Behavior, Rewards & Sanctions Policy). [NEEDS AFS INPUT: confirm the contractual conduct wording]
11. Changes and Amendments — [NEEDS AFS INPUT: the School's rights to amend schedules, curriculum content, fees, term dates, and these terms, and how such changes are communicated to parents]
12. Disclaimers — [NEEDS AFS INPUT: contact-information validity, communication-security, full-disclosure, post-admission discovery, and property-loss disclaimers]