⚠️ LEGAL / GOVERNANCE CONTENT — REQUIRES REBUILD AND HUMAN SIGN-OFF — The source school's legal entity, ownership, parent bodies, fee and refund terms do not transfer. This document is a structural skeleton: every bracketed fact must be supplied and approved by Al Fajer Private School and its counsel before adoption.

Template status: it is not established that AFS operates any formal parent bodies. The two-body structure below is retained from the source policy as a template, with placeholder names — "Parent Community Group (PCG)" and "Parent Advisory Group (PAG)" — [NEEDS AFS INPUT: AFS's actual parent bodies, if any — confirm whether such bodies exist or are to be created, and their official names]. The source document used two different names for its first parent group; that inconsistency has been resolved by using a single template name throughout.

DOCUMENT CONTROL

Table of Contents

1. The Parent Community Group (PCG) Constitution
2. The Parent Advisory Group (PAG) Constitution

Al Fajer Private School's Parental Engagement Groups (Template Overview)

Under this template, Al Fajer Private School would maintain two parental engagement groups through which it seeks to maintain excellent parental relationships, while also enhancing support from, and gathering the input of, these stakeholders:

• 1.0 The Parent Community Group (PCG)
• 2.0 The Parent Advisory Group (PAG)

A. The Parent Community Group (PCG)

• A.1 The Parent Community Group is a group of current volunteer parents, with a child or children enrolled at Al Fajer Private School, that assists the School through a focus on the charity and community engagement of the School.
• A.2 The PCG has three key functions within Al Fajer Private School:
  • A.2.1 To act as an initial point of contact for parents new to the School, providing them with a support network to enable them to be quickly integrated within both the School and the wider community.
  • A.2.2 To propose, organize, and facilitate community and charitable events for the School.
  • A.2.3 To enrich the spirit of the school community for parents, teachers, and students through annual community events. [NEEDS AFS INPUT: AFS's own community events — the source school's named events have not been carried over]
• A.3 PCG members meet informally with [NEEDS AFS INPUT: the AFS staff liaison role for parent groups] as required to maintain their function.
• A.4 Information about future events and initiatives is shared with the wider school community through [NEEDS AFS INPUT: AFS's parent-communication channels — the source school's parent-networking app has not been carried over].
• A.5 The School maintains an account on behalf of the PCG.

B. The Parent Advisory Group (PAG)

• B.1 Under this template, Al Fajer Private School maintains an advisory group of current parents who provide experience and professional skills which aid the strategic development of the School.
• B.2 The PAG allows the School to benefit from the experience, knowledge, and professional qualifications of parents. Members of the PAG are selected, through a voting system, by the wider parental body, from a shortlist assembled based upon identified strategic needs within the School.
• B.3 Each elected member of the PAG serves a minimum of two years [NEEDS AFS INPUT: confirm term length]. Replacement individuals are elected as vacancies arise.
• B.4 The aim of the PAG is to support the School by providing parental advice regarding medium- and long-term developments and strategy. This group does not focus on the day-to-day operations of the School.
• B.5 The PAG has five key functions within Al Fajer Private School:
  • B.5.1 To provide professional and parental advice regarding the longer-term development of the School to meet the needs of all stakeholders in a changing environment. This may include contributions to periodic analyses as appropriate.
  • B.5.2 To meet termly and review sections of the School's strategic development plan, providing parental advice regarding the strategic development of the School.
  • B.5.3 To advise on strategic changes to income, including changes to fees, in order to support the development of the School as outlined in the School's development planning. [NEEDS AFS INPUT: confirm whether any AFS parent body holds an advisory or approval role regarding fees and income — the source school assigned its group an authorization role]
  • B.5.4 To provide medium-term parental advice regarding specific projects undertaken by the School.
  • B.5.5 To act as parental representatives on all matters relating to inspection.
• B.6 The PAG will meet formally every term, and as smaller subsets of this group as needed, in order to fulfill its function.
• B.7 The contents of discussions within all PAG meetings are highly confidential due to the sensitive nature of items. For this reason, formal minutes and agendas are not published.

Parent Community Group (PCG) Constitution

1.0 The Al Fajer Private School Parent Community Group (PCG) Constitution

This constitution has been written with due consideration to decree no. 21 of 1989, in accordance with the Law of Social and Cultural Societies and Clubs. [NEEDS AFS INPUT: legal counsel to confirm the constitution's compliance and whether Ministry of Education approval or registration is required for AFS's parent bodies]

1.1 Name

The Parent Community Group (PCG) [NEEDS AFS INPUT: official name of AFS's parent community body, if any]

The group shall be known as the Parent Community Group (hereinafter referred to as the PCG).

1.2 Nature and Purpose

• 1.2.1 The Parent Community Group is a group of current volunteer parents, with a child or children enrolled at Al Fajer Private School, that assists the School through a focus on the charity and community engagement of the School.
• 1.2.2 The School has ultimate responsibility for the PCG and its members.
• 1.2.3 The PCG has three key functions within Al Fajer Private School:
  • 1.2.3.1 To act as an initial point of contact for parents new to the School, providing them with a support network to enable them to be quickly integrated within both the School and the wider community.
  • 1.2.3.2 To propose, organize, and facilitate community and charitable events for the School.
  • 1.2.3.3 To enrich the spirit of the school community for parents, teachers, and students through annual community events.
• 1.2.4 The PCG must ensure that its activities and its representations always align with these three key functions.
• 1.2.5 The PCG respects the fact that the Principal and School staff have entire responsibility and jurisdiction for the organization of discipline, curriculum, and pedagogy in the School, and that the PCG will not be concerned with individual students or with individual members of staff, or with the design of the School's curriculum, as these areas are best addressed through clearly defined channels of communication and an open-door school leadership policy.
• 1.2.6 The PCG is not a school policy decision-making body.
• 1.2.7 The PCG members should positively and constructively represent the views of the School to the wider parental body, and the views of the parent body to the School.

1.3 Aims and Objectives

The PCG strives to support and enhance the functioning of specific areas of the school community:

• 1.3.1 Assist with the positive engagement of new parents and students through integration into support networks and the onboarding activities of the School (e.g., coffee mornings, new-parent orientation).
• 1.3.2 Propose to the School, organize, and promote specified fundraising activities to promote the values of charity within the students and the wider school community.
• 1.3.3 Assist with community service and positively develop the outreach of the School within the wider community.
• 1.3.4 Assist in raising funds that can contribute to the improvement of school provisions, as required by the School.
• 1.3.5 For members of the PCG to always represent the School positively in the wider community.

1.4 Composition

• 1.4.1 The PCG is supported by [NEEDS AFS INPUT: the AFS staff liaison role for parent groups, and any supporting staff roles — the source school's named staff positions have not been carried over].
• 1.4.2 Members of the PCG shall be the parents and/or legal guardians of current students at Al Fajer Private School.
• 1.4.3 The Principal, and senior leaders designated by the Principal, shall be ex-officio members of the PCG.
• 1.4.4 The PCG's membership (excluding ex-officio members) will be composed of volunteer members from different grade levels.
• 1.4.5 The term of a PCG member is one academic year, commencing at the start of each school year [NEEDS AFS INPUT: confirm term length and start date], provided that the parent remains a current parent of a student at AFS. Any PCG member who ceases to have a child at AFS shall be deemed to have resigned from the PCG.
• 1.4.6 The PCG shall be able to appoint members within an academic year, should a vacancy arise for whatever reason.
• 1.4.7 The Principal reserves the right to ask any PCG member to step down, should the Principal deem that the parent is not fulfilling the aims and objectives of the PCG.

1.5 Proceedings

• 1.5.1 The PCG shall be chaired by [NEEDS AFS INPUT: chair arrangement — the source school's documents were inconsistent (one version had a staff liaison chair the group; another had a parent chairperson nominated from among the members); AFS must choose one arrangement], who will steer the workings of the PCG on charity and community engagement.
• 1.5.2 All meetings of the PCG are informal, and as such, no agendas or minutes will be circulated.
• 1.5.3 The PCG (including ex-officio members) may meet periodically in order to fulfill the functions of the group, especially regarding the organization of events within the school community.

1.6 Volunteering of PCG Members

• 1.6.1 The parent members of the PCG shall at all times be volunteers and give of their time freely.

1.7 Finance

• 1.7.1 The School finance office shall maintain one account in the name of the PCG, which will retain all payments and funds received by the PCG.
• 1.7.2 All financial transactions associated with the PCG must be conducted through this account.
• 1.7.3 All checks, promissory notes, and other account instruments requiring signature or authorization on behalf of the PCG shall be signed or authorized, as the case may be, in such a manner as the School shall determine; provided that signature or authorization shall involve at least two (2) authorized persons, one of whom shall be a parent member of the PCG and the other a nominee appointed by the Principal. [NEEDS AFS INPUT: confirm signatory arrangements]
• 1.7.4 [NEEDS AFS INPUT: fund-use terms — the source school's versions differed (one stated the School may spend the group's funds for the School's benefit; another stated the group proposes projects for the School's authorization); AFS must define one arrangement]

1.8 Amendment

• 1.8.1 The PCG remains a School-authorized group, and therefore any matter pertaining to the PCG cannot be varied or changed in any way other than by [NEEDS AFS INPUT: amendment authority — the Principal and/or AFS's governing body].

1.9 Dissolution

• 1.9.1 As a School group, the PCG may be dissolved at any time by the Principal or by [NEEDS AFS INPUT: AFS's governing body].

Parent Advisory Group (PAG) Constitution

2.0 The Al Fajer Private School Parent Advisory Group (PAG) Constitution

This constitution has been written with due consideration to decree no. 21 of 1989, in accordance with the Law of Social and Cultural Societies and Clubs. [NEEDS AFS INPUT: legal counsel to confirm the constitution's compliance and whether Ministry of Education approval or registration is required for AFS's parent bodies]

2.1 Name

The AFS Parent Advisory Group (PAG) [NEEDS AFS INPUT: official name of AFS's parent advisory body, if any]

The group shall be known as the Parent Advisory Group (hereinafter referred to as the PAG).

2.2 Nature and Purpose

• 2.2.1 Under this template, Al Fajer Private School maintains an advisory group of current parents who provide experience and professional skills which aid the strategic development of the School.
• 2.2.2 The PAG allows the School to benefit from the experience, knowledge, and professional qualifications of parents. Members of the PAG are selected, through a voting system, by the wider parental body, from a shortlist assembled based upon identified strategic needs within the School.
• 2.2.3 The aim of the PAG is to support the School by providing parental advice regarding medium- and long-term developments and strategy. This group does not focus on the day-to-day operations of the School.
• 2.2.4 The PAG has five key functions within Al Fajer Private School:
  • 2.2.4.1 To provide professional and parental advice regarding the longer-term development of the School to meet the needs of all stakeholders in a changing environment. This may include contributions to periodic analyses as appropriate.
  • 2.2.4.2 To meet termly and review sections of the School's strategic development plan, providing parental advice regarding the strategic development of the School.
  • 2.2.4.3 To advise on strategic changes to income, including changes to fees, in order to support the development of the School as outlined in the School's development planning. [NEEDS AFS INPUT: confirm whether this is an advisory or an approval role — see 2.3.7]
  • 2.2.4.4 To provide medium-term parental advice regarding specific projects undertaken by the School.
  • 2.2.4.5 To act as parental representatives on all matters relating to inspection.

2.3 Aims and Objectives

The PAG strives to support and enhance the overall functioning of the School through advising on medium- to long-term strategic planning:

• 2.3.1 The PAG is a parent advisory group that contributes a parental perspective towards the medium- and long-term strategic planning of the School.
• 2.3.2 The PAG, because of members' professional qualifications and experience in related fields of work, may provide constructive advice towards the School's policies and procedures.
• 2.3.3 The PAG represents the parents in the sense of representative democracy. A shortlist of suitable candidates, invited based upon the identified needs of the School, is assembled, out of which elections or representation take place, should numbers suffice.
• 2.3.4 PAG members, through elections, are permitted to make decisions on agenda items by a mandate of the voters and are not required to poll or otherwise obtain the views of the parents for any agenda items.
• 2.3.5 The sensitive nature of agenda items will frequently mean that these items must remain confidential, and it is not appropriate to publish them more widely.
• 2.3.6 The decisions of the PAG on agenda items are not subject to ratification by, nor required to be published to, the wider parental body.
• 2.3.7 PAG members do not make final decisions regarding school policy or practice; however, where parent-body approval is required under Ministry of Education regulations, the PAG's decisions meet such approval requirements but do not bind the School to enact the matters approved. [NEEDS AFS INPUT: legal counsel to confirm this clause satisfies current Ministry of Education requirements for parent-body approval]
• 2.3.8 PAG sub-committees and personal opinions may be sourced separately from full PAG meetings, as appropriate, in order to support school development and strategic planning.
• 2.3.9 During an external inspection, the PAG will be called upon to represent the views of the parents to inspectors, as required.

2.4 Composition

• 2.4.1 Members of the PAG shall be the parents and legal guardians of current students at the School.
• 2.4.2 One member of the PAG may be a staff parent.
• 2.4.3 The business of the PAG shall be conducted by a PAG of current parents and the Principal.
• 2.4.4 The PAG's number shall be a minimum of five (5) elected parent members [NEEDS AFS INPUT: confirm minimum membership — proposal carried from the source policy] plus the Principal, who acts as the Chair of the PAG.
• 2.4.5 The term of a parent member of the PAG is a minimum of two academic years from the start of an academic year [NEEDS AFS INPUT: confirm term length and the academic-year start date]. All members may continue to serve after two years, should they so wish and provided they are still current parents of children at AFS.
• 2.4.6 Any parent member who ceases to have a child at AFS shall be deemed to have resigned from the PAG.
• 2.4.7 In the event of any position not being filled through election, or should a vacancy occur for any reason whatsoever, the Chair of the PAG may appoint a member to fill that vacancy.

2.5 Proceedings

• 2.5.1 The Chair of the PAG shall typically call a termly meeting of the PAG, or more frequently as necessary.
• 2.5.2 Agenda items, plus accompanying papers, shall be circulated in advance.
• 2.5.3 The PAG typically holds at least three meetings per year, one per term. Additional meetings may be convened by the Chair as and when necessary.
• 2.5.4 The PAG:
  • 2.5.4.1 Shall regulate its meetings as it deems fit.
  • 2.5.4.2 Shall determine the method of giving notice of meetings.
• 2.5.5 Meetings of the PAG shall be chaired by the Principal.
• 2.5.6 PAG meetings are formal meetings, and therefore minutes will be taken and approved by members of the PAG.
• 2.5.7 The School will appoint an appropriate person to produce minutes of all full PAG meetings. Minutes are not required for any sub-group meetings or for individual meetings between PAG members.
  • 2.5.7.1 Due to the sensitive nature of these minutes, they are not available for wider publication outside of the PAG.
  • 2.5.7.2 There is no requirement for PAG meeting minutes to be shared with parents or staff.
  • 2.5.7.3 PAG minutes will be agreed and signed at the next meeting and appear on the next agenda as an item.

2.6 Election of PAG Members

• 2.6.1 A shortlist of potential new PAG members will be created based upon the identified strategic needs of the School.
• 2.6.2 A minimum of five (5) PAG members will be elected to serve a minimum of two years as a PAG member [NEEDS AFS INPUT: confirm — proposals carried from the source policy].
• 2.6.3 Should a vacancy arise, all parents will be sent a letter asking them if they would like to be considered as a member of the PAG.
• 2.6.4 From the parental volunteers, a shortlist will be identified based upon identified strategic requirements within the School.
• 2.6.5 Parents who are willing to put themselves forward for election must agree to provide information which will be circulated to all parents:
  • 2.6.5.1 Their full name.
  • 2.6.5.2 Their occupation/experience and relevant qualifications.
• 2.6.6 The School will facilitate the voting of new PAG members from the identified shortlist.

2.7 Quorum

• 2.7.1 30% of members being present shall constitute a quorum of PAG meetings. [NEEDS AFS INPUT: confirm quorum percentage — proposal carried from the source policy]

2.8 Finance

• 2.8.1 The PAG will not be involved in dealing with School or PCG funds; therefore, there is no requirement to produce an annual financial report.

2.9 Amendment

• 2.9.1 The PAG remains a School-authorized group, and therefore any matter pertaining to the PAG cannot be varied or changed in any way other than by [NEEDS AFS INPUT: amendment authority — the Principal and/or AFS's governing body].

2.10 Dissolution

• 2.10.1 As a School group, the PAG may be dissolved at any time by the Principal or by [NEEDS AFS INPUT: AFS's governing body].