DRAFT FOR STAFF REVIEW — not an approved or published policy. Highlighted [NEEDS AFS INPUT] items still need the school's confirmation.
Home / School policies / Checklist Every item below is a decision or fact the school must supply before the related policy can be approved. Ticking a box is a local note only (it is not saved). Work through them with the relevant policy open alongside. Safeguarding, governance and legal items should be confirmed by the appropriate lead or counsel.
Safeguarding & child protection Safeguarding & Child Protection Policy AFS-POL-26 · 31 distinct items · open policy →
Document-control date / owner confirm policy-numbering scheme policy owner this policy is not in the current AFS policy set — create it or remove this reference name, position, phone, email confirm whether AFS operates extended-day or holiday programs, and who holds safeguarding duty for them AFS ownership/governance — the member of the School's governing body responsible for safeguarding AFS safeguarding email AFS safeguarding phone AFS ownership/governance — confirm the actual body and titles confirm the safeguarding framework AFS formally adopts — the source policy cited UK guidance ("Working Together to Safeguard Children", "Keeping Children Safe in Education"), which has not been carried over a Lettings Policy is not in the current AFS set — create it or remove this reference AFS safer-recruitment regime — confirm the checks AFS requires; the source policy relied on UK DBS checks, which have not been carried over confirm with legal counsel AFS's referral obligations under Bahraini law — the source policy listed UK bodies (DBS, DfE) and UK-school associations, which have not been carried over confirm AFS leadership structure below the Principal AFS student-information system confirm current MoE notification requirements — the source policy referred to UK local authorities confirm the safeguarding framework AFS adopts — the source policy cited UK guidance here an Anti-Bullying Policy is not in the current AFS policy set — create it or remove this reference confirm AFS nurse and counselor provision confirm with legal counsel that the PDPL is the data-protection basis governing AFS — the source policy cited the UK Data Protection Act 2018 and GDPR, which have not been carried over AFS safer-recruitment regime — confirm the full set of checks; the source policy relied on UK DBS and barred-list checks, which have not been carried over AFS ownership/governance — confirm to whom allegations against the Principal are reported confirm with legal counsel AFS's referral obligations — the source policy referred cases to UK bodies (DBS, Teaching Regulation Agency), which have not been carried over AFS whistleblowing channel — the source policy named group executives, which has not been carried over AFS ownership/governance contact for concerns about the Principal confirm whether AFS operates extended-day activities, after-school clubs run by external providers, or holiday programs — the source policy described the previous school's branded academies and holiday camps, which have not been carried over. If AFS does not operate such activities, remove this section. AFS safer-recruitment regime — confirm this checklist; the source policy's DBS/ICPC items have been replaced with the country-of-origin + Bahraini good-conduct pattern AFS safer-recruitment regime — confirm the School's stance on the employment of individuals with prior convictions; the source policy relied on the UK DBS Code of Practice, which has not been carried over name the source policy's flowchart page was blank in the extracted source document. AFS must insert its own safeguarding reporting flowchart here — staff member's concern → DSL (or deputy) → Principal → external agencies/Police — with the named contacts from the Safeguarding Team table on page 1. Behaviour, attendance & wellbeing Teaching, curriculum & assessment Governance, admissions & staff School Admissions Policy and Guidance for Parents AFS-POL-03 · 38 distinct items · open policy →
confirm policy-numbering scheme Document-control date / owner policy owner confirm AFS's English-language expectations at each entry level — the source school required English proficiency, but AFS delivers a bilingual English/Arabic program whether AFS charges an application fee, its amount, refund status, and payment methods — the School's published 2026/27 fee schedule lists a BD 200 registration fee for new students but no separate application fee AFS's terms and conditions of admission — pending rebuild confirm the entrance-assessment content and format for each grade level confirm whether AFS also charges an application fee, a book/resource deposit, or an educational technology fee — these items are carried from the source policy as placeholders only confirm AFS's application window and key application dates confirm the Kindergarten assessment window and scheduling in the year prior to entry confirm the format, content, and duration of the entrance-assessment tasks for Grades 1 – 6 confirm how AFS groups students for Arabic instruction confirm AFS's admission-priority factors and the factors that may reduce the likelihood of an offer (11.2 – 11.3) confirm AFS's deferral terms — see also the Articles of Governance, Appendix A confirm the name and form of AFS's enrollment agreement whether AFS charges a refundable book/resource deposit, its amount, and its refund conditions — the source school's deposit has not been carried over confirm the full list of fees due at enrollment AFS's admissions lead role confirm which AFS role conducts conditional-status reviews AFS student-information system confirm AFS's official date-of-birth cut-off table for each grade level before this section is published. The table below is an age-true projection built from AFS's published KG1 entry age (from 2 years 9 months); it is NOT an official cut-off table, and the source school's date-of-birth ranges have deliberately not been carried over. have the School's medical staff verify the vaccination lists in 14.2 – 14.3 and Appendix 4 against the current Ministry of Health schedule AFS school nurse/medical contact details AFS school nurse/medical staff names (role-based), phone line, and email — the source school's named nurses and contact details have been removed confirm the grade levels to which the Ministry's transfer-approval procedures apply at AFS — the source policy applied them from students aged approximately 7 and above, which corresponds to Grade 2 and above under AFS's structure AFS's required withdrawal notice period and any fees payable in lieu of notice — the source school required one full academic term's notice, with one full term's fees in lieu where notice was shorter; these terms must not be adopted without AFS and counsel approval confirm the full list of fee items due at application and enrollment — e.g., application fee, deposits, technology fee AFS's school-day schedule — staff arrival time, school start time, registration cut-off, lesson start time, and dismissal times by grade band (KG1 – KG3, Grades 1 – 3, Grades 4 – 6), plus any after-school activity hours AFS's late-payment consequences — the source school's exclusion-and-cancellation terms for unpaid fees have not been carried over and must be defined with counsel AFS's refund terms for absence/sickness and its fee terms for children joining mid-term — the source school's terms have not been carried over AFS's accepted payment methods, payee name, payment locations, and treatment of bank charges — the source school's bank, payment-service, and branch instructions have not been carried over confirm whether an educational technology fee or any other mandatory charge applies at AFS confirm which optional services AFS actually offers (e.g., cafeteria, bus service, instrumental tuition) and their costs dedicated admissions email address, if any verify these requirements against the Ministry of Education's current published procedures AFS admissions contact for attestation submissions AFS's attestation guidance for relocating families — country-specific steps, any recommended service providers, fees, and contacts, consistent with the attestation chains in Appendix 1. The source policy contained a country-specific attestation process for one origin country, including a named provider contact and per-stamp fees; that content was school-specific and has not been carried over. verify this reproduction of the Ministry of Health schedule against the current published version before use Articles of Governance AFS-POL-04 · 56 distinct items · open policy →
AFS governance structure confirm policy-numbering scheme Document-control date / owner policy owner AFS's legal owning entity, its legal form (the School is a non-profit institution), and its commercial/legal registration number the charter, statutes, or founding instruments approved by the Ministry of Education under which AFS operates the body charged with financing and maintaining the School AFS governance structure — the governing body and the Principal's delegated authority AFS's governing body — name and composition AFS's Ministry of Education registration and any other official registration numbers AFS's official aims — see the Statement of School Aims & Ethos Policy, which carries the adapted guiding statements AFS's official vision statement — the wording published on the School's website is itself pending confirmation by the school AFS's official mission statement confirm the official wording of the School's values AFS ownership and management structure the body that sets AFS's procedures, policies, and budgets the person or body to whom the Principal reports, and the reporting frequency AFS's governing body who appraises the Principal recipient body governance meeting frequency confirm the quality-assurance/inspection body applicable to AFS AFS's actual parent bodies, if any confirm whether any AFS parent body holds a consultation or approval role regarding fees and income confirm AFS's staff-voice mechanisms confirm AFS's student-voice structures for KG1 – Grade 6 protected-grounds list — to be defined by AFS with counsel, consistent with Bahraini law; the source school's list has not been carried over AFS's leadership structure below the Principal — whether management of each section is delegated to section/phase leaders, and to whom the designated senior leader the appointing authority contract term arrangements renewing authority responsible body AFS's school leadership team composition/organizational chart — the source school's role roster has not been carried over AFS's school-day schedule — start time, lesson start and end times, and after-school activity hours confirm AFS's staff-briefing arrangements confirm the Ministry of Education's required number of instructional days — the source policy stated 180 instructional days; verify this requirement as it applies to AFS whether a deposit is required to reserve a place, its amount, payment/clearing timelines, and responsibility for bank charges which fees are due before enrollment and their due dates. The published 2026/27 fee schedule lists a BD 200 non-refundable registration fee for new students and tuition on a three-term structure; counsel must integrate the official schedule here late-payment penalties and consequences, including whether overdue fees affect a student's enrollment, and any discount forfeiture instalment options, any service charge, accepted payment instruments, and approval process charges and handling for returned checks or failed payments sibling or other discounts and their conditions — the published fee schedule's termly payment plan (with a discount on the final term) should be reflected here accepted payment methods, payee name, payment locations, and transaction-reference requirements when invoices are issued, duplicate-invoice procedure, and whether non-receipt excuses late payment who is contractually liable for fees (parents/guardians) and the School's debt-recovery terms the list of separately payable charges (e.g., specific school outings, trips, extracurricular activities) and how they are notified refund eligibility and exclusions, the request procedure and form, deadlines relative to term start, any cancellation fee, refund method and processing time, third-party refund rules, and force-majeure terms deferral application process, deadlines, any deferral fee, and the effect of deferral on refunds the required notice period for withdrawal and any fees in lieu of notice image-consent terms — the source school's assumed-consent clause has not been carried over; AFS's terms must align with the Taking, Storing and Using Images Policy and Bahrain's Personal Data Protection Law (PDPL) any attendance-related enrollment conditions conditions attached to the offer of a place, e.g., regarding applications to other schools confirm the contractual conduct wording the School's rights to amend schedules, curriculum content, fees, term dates, and these terms, and how such changes are communicated to parents contact-information validity, communication-security, full-disclosure, post-admission discovery, and property-loss disclaimers Whistleblowing Policy AFS-POL-37 · 21 distinct items · open policy →
confirm policy-numbering scheme Document-control date / owner policy owner Bahrain employment counsel to confirm the legal protections available to whistleblowers in Bahrain — the source policy assumed UK statutory protection, which has not been carried over AFS equivalent policy — a Disciplinary Policy is not in the current AFS policy set AFS equivalent policy — a Grievance Policy is not in the current AFS policy set AFS HR structure — role and contact name and contact details of AFS's designated safeguarding lead and deputy AFS finance lead — role and contact AFS confidential reporting channel — the source school contracted an independent third-party hotline; AFS must designate its own channel (internal or externally operated), and publish here how to contact it, in which languages, and how anonymous reports are handled how the designated channel issues report references and returns feedback AFS governance body — who receives and acts on reports made through the confidential channel; the source policy escalated these to a group-level officer, which does not transfer AFS HR structure AFS finance and HR roles AFS governance body — role and contact which Bahraini authorities are the appropriate external recipients for each category of concern (e.g., safeguarding, financial, labor, data protection) — the source policy relied on a UK "prescribed person or body" regime, which has not been carried over; Bahrain counsel must confirm AFS governance body — the source policy relied on a group-level guarantee, which does not transfer confirm with legal counsel that the PDPL is the data-protection basis governing AFS whistleblowing records — the source policy reflected UK/EU data-protection law, which has not been carried over Bahrain employment counsel to confirm the liability and compensation framing under Bahraini law — the source policy stated a personal-compensation rule drawn from UK law, which has not been carried over confirm with legal counsel whether any cross-border sharing scenario exists for AFS and the PDPL safeguards that apply — the source policy contained group-level UK/EU data-transfer wording, which has not been carried over AFS governance body — who holds the authority to amend this policy Staff Code of Conduct Policy AFS-POL-28 · 46 distinct items · open policy →
Document-control date / owner confirm policy-numbering scheme policy owner AFS staff handbook — not in the current AFS policy set this policy is not in the current AFS policy set — create it or remove this reference AFS staff-training provider professional-standards framework AFS adopts — the source policy cited UK teachers'-standards and safer-working-practice documents, which have not been carried over AFS staff-training provider and the required safeguarding course list confirm the child-protection reporting framework AFS follows — the source policy cited UK statutory duties, which have not been carried over name and contact details of AFS's designated safeguarding lead and deputy Bahrain employment counsel must review the misconduct and gross-misconduct definitions and example lists in sections 6 and 7 against the Bahrain Labour Law and AFS employment contracts before adoption AFS equivalent policy — Sickness Absence AFS equivalent policy — ICT Acceptable Use for Staff AFS equivalent policy — Social Media AFS equivalent policy — a Data Protection Policy is not in the current AFS policy set protected-grounds list — the source policy carried a UK statutory list of protected characteristics; Bahrain employment counsel must confirm the grounds that apply AFS equivalent policies — anti-harassment/bullying, grievance and disciplinary policies are not in the current AFS policy set AFS equivalent policies — ICT Acceptable Use for Staff and Information Security are not in the current AFS policy set AFS equivalent policy — Confidentiality and Intellectual Property AFS equivalent policy — a Social Media Policy is not in the current AFS policy set AFS equivalent policy — Anti-Bribery and Corruption AFS equivalent policy — Fraud AFS equivalent policy — anti-money-laundering / financial-crime compliance AFS HR structure — role and contact protected-grounds list — the source policy enumerated UK-law grounds; the list must be confirmed with counsel and aligned with the Educational Equal Opportunities Policy confirm the referral/professional-sanctions regime that applies to school staff in Bahrain — the source policy cited UK barring and teacher-regulation bodies, which have not been carried over confirm with legal counsel that the PDPL is the data-protection basis governing AFS — the source policy reflected UK data-protection law, which has not been carried over AFS safer-recruitment and ongoing suitability-check regime — the source policy relied on UK disqualification regulations, which have not been carried over AFS occupational-health/medical arrangements for staff screening AFS HR structure AFS staff dress code and any school-issued PE attire confirm which AFS activities involve changing or swimming, and the supervision arrangements for each whether AFS runs residential/overnight trips — see the Trips, Excursions and Residential Policy AFS marketing/communications role and contact AFS safer-recruitment and ongoing suitability-check regime — the source policy relied on UK childcare-disqualification machinery, which has not been carried over AFS staff working hours during term time AFS staff start time AFS staff attendance-recording system AFS call-in deadline time AFS leadership structure below the Principal — who coordinates cover confirm the external review/accreditation frameworks that apply to AFS AFS governance body AFS staff handbook AFS staff-training provider, the required course list, and the renewal cycle — the source policy specified a named provider's course catalog, which has not been carried over AFS CPD application process and forms legal confirmation of the school's reference obligations under Bahraini law — the source policy asserted a legal duty drawn from UK practice Health, safety & operations School Trips, Excursions & Residential Policy AFS-POL-33 · 20 distinct items · open policy →
Document-control date / owner confirm policy-numbering scheme policy owner whether AFS runs overnight, residential, or international trips at all — as a KG1 – Grade 6 school these are expected to be rare, if run at all. The residential provisions retained in this policy (7.4, 9.2 – 9.3, 15.4, 15.7) apply only if such trips are approved by the Principal. AFS trip-approval workflow — the source school used a proprietary online trips-approval system, which has not been carried over AFS role — the source school had a dedicated events-and-trips officer lead-time table by trip type — the source policy's timing table did not carry over from the source document and must be set by AFS AFS role KG1 – KG2 trip ratios — the source policy stated no ratio for children below its equivalent of KG3. AFS must set these ratios before any KG1 or KG2 trip runs; they should be at least as strong as the 1:5 ratio applied from KG3. confirm — the source policy permitted 1 adult per 15 students from its equivalent of Grade 6 upward; extending the 1:10 ratio through Grade 6 is proposed as more appropriate for the oldest grade of a KG1 – Grade 6 school, and has not been asserted as adopted. a Search and Confiscation Policy is not in the current AFS policy set — create it or remove this reference AFS clinic/nurse arrangements confirm with legal counsel that the PDPL is the data-protection basis governing AFS an Anti-Bullying Policy is not in the current AFS policy set — create it or remove this reference a Volunteer Policy is not in the current AFS policy set — create it or remove this reference whether AFS operates its own vehicles and who is authorized to drive them — the source policy contradicted itself (it required a dedicated school driver, separately permitted trained staff to drive small school vehicles, and elsewhere prohibited staff from driving them). AFS must state one rule. AFS role holder AFS first-aider roster — see First Aid Policy this policy is not in the current AFS policy set — create it or remove this reference confirm the current MoE approval requirements/circulars that apply to AFS trips
